Pregnancy and Parents Centre is a not-for-profit charity and registered in Scotland (number SC032390). A company limited by guarantee, registered in Scotland (number 224728).
Tel: 0131 229 3667
Email: info@pregnancyandparents.org.uk
PRIVACY STATEMENT
The Pregnancy & Parents Centre is committed to protecting your privacy. This statement describes how we will collect and use personal information. The terms of the statement may change, so please refer back to it from time to time.
Under the Data Protection Act 1998, we have a legal duty to protect any information we collect from you. We use appropriate technologies to safeguard your details and maintain security standards to prevent unauthorised access to it.
If you have any questions about this privacy statement, please get in touch with us via the Contact us section on our website or by post to: Data Protection Officer, Pregnancy & Parents Centre, 10 Lower Gilmore Place, Edinburgh, EH10 4JT.
WHAT INFORMATION DO WE COLLECT AND HOW DO WE USE IT?
We obtain personal information from you and use it as follows:
Information Requests
We use contact information from web forms, via email, mail and verbally to send you information that you have requested or to provide you with a service, items for hire or information about events. Your contact information is also used to contact you when necessary, for example, to fulfil a query or to provide a service.
Donations & Hire
Any financial donations you make to us or items you hire from us, will require personal and financial information to be provided. We will collect your contact information (such as contact details), financial information (such as account numbers) and health information (see section: ‘Applying for Services’ below).
Contact, financial and health information from enrolment forms, gift aid forms or general enquiries are used to provide services and fulfil the process of monetary transactions. All information that is collected is held securely and deleted on an ongoing basis.
We may share your personal and health information with the facilitator of your group once you have enroled which will allow them to correspond with you. We will not share your personal information with other members of the group without first seeking your explicit agreement.
We will not sell or exchange your details with other organisations other than where we have a duty to share your information with third parties, regulatory or law enforcement agencies if we believe in good faith that we are required by law to disclose it in connection with the detection of crime, the collection of taxes or duties, in order to comply with any applicable law or order of a court of competent jurisdiction, or in connection with legal proceedings.
Applying for services
We will collect data about you, both personal data (such as your name and contact details) and also sensitive personal data (such as information about your health and wellbeing). The information will be stored, processed and used in the following ways:
- Providing and administering our services
- To answer your questions and enquiries
- To ensure we support your needs during pregnancy, postnatally and as your family grows.
- To keep you abreast of any services or events that we feel may be of interest to you.
- To seek feedback from services and events you have attended, for the purpose of evaluating groups we are running or events we hold.
Volunteering or seeking employment with us
We will collect data about you, both personal data (such as your name and contact details) and also sensitive personal data (such as information in your CV). The personal data and sensitive personal data will be stored, processed, used and disclosed by us in the following ways:
- To facilitate the recruitment process of either volunteer positions or job applications.
- To answer your questions and enquiries.
Cookies
Our website uses what are called “Necessary cookies” as they are required for the basic functioning of the website and they are deleted when you leave the website. The data held may contain personal information (an IP address and/or cookies). We do not link IP addresses to individuals. We do not provide this data to third parties.
Our website also provides access to third party sites if you give your explicit approval. They will have their own cookie rules. We store a longer term “Preference cookie” to remember your preference to access this third party site.
Access to your information
You can check the information that we hold about you by emailing us at: info@pregnancyandparents.org.uk (insert: ‘Data Protection Enquiry’ in subject line) or by post to: Data Protection Officer, Pregnancy & Parents Centre, 10 Lower Gilmore Place, Edinburgh, EH10 4JT.
Information Security
We use cloud based systems to process our data and, as such, this data may be processed outside of the EEA. We adopt the Information Commissioners approved measures when we process outside of the EEA which means that all processing conducted in a location outside of the EEA is carried out in accordance with European Data Protection regulations.
All information you give to us is stored on our secure servers. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures to protect your data.
YOUR CONSENT
By providing us with your information you consent to the collection and use of this information in accordance with the purposes described above and this privacy statement.
CHANGES TO THIS PRIVACY POLICY
If this privacy policy changes in any way, we will update this page. Regular reviewing of this page ensures you are always aware of what information we collect, how we use it and under what circumstances.
You can unsubscribe at any time by emailing: info@pregnancyandparents.org.uk